Dual employment occurs when one state agency or university secures the services of an EHRA or SHRA employee of another state agency on a part-time, consulting, or contractual basis. The State Budget Office, the State Personnel Office, and NC State University are required to follow certain directives in the event of dual employment.

Covered Employees

The Dual Employment Policy applies to all full-time permanent State employees, both EHRA and SHRA, and to all State agencies. Any compensation to the employee must be paid by the parent agency. The borrowing agency is not authorized to make direct payment to full-time permanent employees of another State agency.

SHRA Employees

More information can be found in the NC State Budget Office’s Dual Employment Procedures.

Exception

An employee under contract to NC State University for an academic year is ordinarily considered to be a free agent during the summer and, therefore, not subject to the requirements of this procedure.

Supervisor’s Responsibilities

If services performed for pay are to be accomplished on the employee’s own time, the employee’s immediate supervisor must certify in writing that the actual work and any related travel will be performed outside regularly scheduled working hours and that the employee will not use university time to prepare for the services. The Supervisor must fill out a Request for Additional Payment to the Employee for Work Performed at Another State Agency (CP30Form).

Payment Procedures

Payment procedures are coordinated and administered through the parent and borrowing agencies’ budget offices.

A description of the dual employment arrangement with the required approvals should go to the parent budget office to initiate the necessary processes for reporting regular work time, overtime, taxes, and other payment calculations.