To ensure that the University employs faculty, staff and administrators of the highest quality, concerted recruitment efforts to reach large and diverse audiences are expected; however, there are limited circumstances that may warrant a waiver of recruitment. The request for a waiver of EHRA recruitment is to be used only in exceptional circumstances. There are defined circumstances under which a recruitment waiver may be permitted. In such instances, departments and units should follow the instructions outlined below to request a waiver of the recruitment.
The Office for Institutional Equity and Diversity (OIED) will review the request and supporting documentation to determine if a recruitment waiver is permissible. The university reserves the right to waive the posting requirement and to place a qualified individual in a position without recruitment in the following situations:
Employment Transactions / Hiring Waivers
- Spousal / Partner Hires – Recruitment
The request to appoint the partner or spouse of a potential candidate for employment identified in a bona fide search/recruitment process, wherein the partner or spouse is qualified with the necessary credentials and experience for a given appointment. (NOTE: The Provost may partner with colleges to support dual career hiring in academic departments. Department Heads should work with their Dean to develop the request to the Provost by following the same process as for a Target of Opportunity Hire)
- Spousal/Partner Hires – Retention
The request to appoint the partner or spouse of a current employee in order to retain the current employee, wherein the partner or spouse potential hire is qualified with the necessary credentials and experience for a given appointment. (NOTE: The Provost maywill partner with colleges to support dual career hiring in academic departments. Department Heads should work with their Dean to develop the request to the Provost by following the same process as for a Target of Opportunity Hire)
- Individual Named in a Grant
The request to appoint an individual named or identified in a grant award.
- Executive or Senior Management Position (OFCCP)
The request to appoint a senior administrative or academic officer into a vacant SAAO Tier I or SAAO Tier II position.
- Short-term Hire (3 Days or Fewer) (OFCCP)
The request to appoint an individual to a position for three days or fewer in duration.
- Interim (OFCCP)
The request to appoint an individual to serve in an official acting capacity on an interim basis.
- Target / Opportunity Hire
The request to hire an individual possessing specialized skills, knowledge, and/or qualifications for a strategic need and generally helps to address an underutilization situation in the requesting department. Typically, the candidate will have been identified during a bona fide search/recruitment process, though may also be identified in other recruitment efforts. Departments should identify those recruitment efforts in their waiver request.
- Mission-critical Hire
The request to hire an individual for a specific role wherein a unit would otherwise be unable to ensure mission-critical functions of the university (e.g., Unintended or unforeseen circumstances).
- International Rehire
The request to rehire a current or former employee requiring sponsorship wherein relevant credentials (e.g., Visa) will expire/has expired, requiring the employee to end employment.
To initiate a waiver of recruitment, please contact your College/Division Human Resources representative.
- Waiver of Recruitment SOP (pdf)
- Screenshots for Submitting a Waiver of Recruitment Request in PeopleAdmin (pdf)
- Applicable Policies:
- Process Workflow Map (pdf)